Job Lifecycle and Dispatch
Create, assign, and progress jobs across collection to delivery with payment gating and lifecycle status controls.
Built for dealer groups and vehicle logistics teams
Run every handover from one modern control centre.
Vehicle Handover is the SaaS layer built from the operational capabilities behind sugar.ovmtransport.com: digital proof of collection and delivery, driver workflows, customer approvals, invoicing, and audit-ready reporting.
What the platform already does
All content below is mapped to capabilities currently present in the Sugar system codebase.
Driver Workflow Capture
Structured mobile workflow for photos, checklist data, signatures, expenses, and condition evidence in real time.
Customer Portal Reviews
Secure portal access for review, deductions, additional photo requests, and final approval actions.
Automated POC/POD Documents
Flawless PDFs for proof of collection and delivery with attached evidence and email notification workflows.
Invoicing and Payment Controls
Invoice previews, approved-expense rollups, and payment-required communications linked to job progress.
Reporting and Compliance
P&L reporting, artifact history, VAT-aware expenses, and HMRC export workflows for finance teams.
3 membership packages
Tiering uses measurable units already in the system: monthly handovers, operational users, portal users, and evidence storage.
£99 /month
For independent dealers and small handover teams.
- Up to 60 handovers/month
- 2 internal users (ops/dispatch)
- 6 customer portal users
- 1 operating depot
- 10 GB evidence storage (photos/docs)
- Digital POC/POD, signatures, and standard email notifications
- Basic reporting dashboard
Overage: £2.80 per extra handover
£249 /month
For multi-site operators scaling customer volume.
- Up to 220 handovers/month
- 8 internal users
- 30 customer portal users
- Up to 3 operating depots
- 60 GB evidence storage
- Advanced planner views, route/ETA support, and customer review workflows
- Invoice previews, expense rollups, and HMRC export pack
Overage: £2.20 per extra handover
£599 /month
For enterprise logistics teams and dealer groups.
- Up to 700 handovers/month
- 25 internal users
- 200 customer portal users
- Up to 10 operating depots
- 250 GB evidence storage
- Priority workflow automation, reporting, and audit exports
- Dedicated onboarding and priority support
Overage: £1.80 per extra handover
Core feature baseline across all plans: digital POC/POD generation, driver evidence capture, customer portal review, job lifecycle statuses, and secure HTTPS hosting.
FAQ
Quick answers for teams moving from manual paperwork or spreadsheets.
Can we migrate current jobs?
Yes. We can onboard current customer and vehicle movement data, then phase teams onto digital handover workflows.
Do customers get self-service visibility?
Yes. Portal users can review collections, inspect evidence, request extra photos, and approve with a full activity trail.
Is this suitable for finance/compliance?
Yes. The platform stores expenses and artifacts with reporting outputs including HMRC export-oriented workflows.
What if we exceed package limits?
Service continues without interruption. Usage above monthly allowance is billed at the overage rate shown in each plan.
Move handovers from paper and WhatsApp into one accountable system.
Get a working rollout plan for your team and customer base.